Switching Accountants: A Simple Guide to Making the Move

Switching accountants may seem like a daunting task, but it’s more straightforward than you might think. To make the process even easier, we’ve laid out the steps you’ll typically go through when making the move. Here’s how it works:

Step 1: Accept the New Accountant’s Proposal

The first step in the journey is finding a new accountant that meets your needs and accepting their proposal. This sets the stage for a professional relationship built on trust and mutual understanding – it should clarify exactly what the new Accountant is engaged to do and what is not included in their service.

Step 2: Notify Your Previous Accountant

It’s considered polite and professional to let your previous accountant know that you’ll be moving on. This can be a simple phone call or an email expressing your gratitude for their services and informing them of your decision.

Step 3: The Ethical Clearance Letter

Once you’ve notified your previous accountant, your new accountant will send an ‘Ethical Clearance Letter’ to them. Think of this as a courtesy heads-up in the industry that ensures a smooth transition and minimizes any potential conflicts of interest.

It’s during this step where information needed by the new Accountant is asked for.

Step 4: The Handover Process

Your previous accountant will then complete any outstanding work and begin the process of transferring your financial information to your new accountant. This is usually done via secure email to maintain confidentiality and data integrity. Rest assured, both accountants aim to make this process as smooth as possible for you.

Step 5: Onboarding with Your New Accountant

Finally, your new accountant will set you up in their systems and formally onboard you.

This includes ensuring that all future correspondence from the Australian Tax Office (ATO) and the Australian Securities and Investments Commission (ASIC) is redirected to your new accountant.

No Extra Costs Involved

It’s worth noting that the entire process of switching accountants should generally come at no extra cost to you. Both your previous and new accountant work to make the transition as seamless and as cost-effective as possible.


Switching accountants doesn’t have to be a complicated or stressful ordeal. With open communication and a structured handover process, you can transition seamlessly and continue focusing on growing your business.

We hope you’re enjoying our blog, just a note though. The information provided here is intended for general informational and educational purposes only. While we aim for accuracy, we can’t guarantee that this content will apply to your specific situation—every business owner’s circumstances are unique.

This blog is not a substitute for personalized advice from a qualified accountant, tax advisor, or any other professional. If you have questions specific to your individual circumstances, we strongly recommend consulting a professional for tailored advice.

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